Automate your rental fleet. No keys required.
vanoot turns any small fleet into a 24/7 self-serve rental operation. Online booking, licence verification, keyless pickup, automated payments. Built for operators with 3 to 30 vehicles.
Fleet utilisation
72%
+8% vs last month
Active bookings
3
Revenue (Mar)
£4,280
+12% vs last month
Out-of-hours
38%
+15% vs last month
Ford Transit LWB
Main Depot
Transit Custom
Main Depot
Sprinter 314
Main Depot
3-30
vehicles per operator
38%
bookings outside business hours
<5 min
average setup time per vehicle
24/7
self-serve pickup and return
The problem
Your vans are sitting idle outside business hours
Most small fleet operators still rely on phone calls, paper forms, manual key handovers, and office hours. Customers who want to book at 9pm or pick up at 6am simply cannot. That is lost revenue every single day.
Locked to office hours
Bookings only happen when you or your staff are available. Evenings, weekends, and early mornings are dead time.
Paper-heavy processes
Rental agreements, licence photocopies, damage forms. Filing cabinets full of paper that should be digital.
Manual key handovers
Every pickup and return requires someone to physically hand over keys. That does not scale.
Cash deposits and chasing payments
Taking card imprints, holding cash deposits, chasing late payments. All manual, all friction.
Phone-based bookings
Customers ring, you check availability on a whiteboard or spreadsheet, then confirm by text. Every time.
No proper licence checks
Photocopying licences and hoping for the best. No systematic verification, no risk scoring, no audit trail.
Features
Everything your fleet needs to run itself
From online booking to keyless pickup, vanoot handles the full rental workflow so you do not have to.
Online booking
Customers book directly from your branded booking page. Hourly or daily, anytime. No phone calls needed.
Licence verification
Automated licence capture with DVLA check integration. Risk scoring, endorsement flagging, and manual review workflows.
Keyless pickup
Customers unlock vehicles from their phone. No keys to hand over, no staff required at the yard.
Automated payments
Card payments, deposit holds, automatic refunds, and late fee charges. All handled without manual intervention.
Operator dashboard
Real-time fleet overview with utilisation metrics, booking status, revenue tracking, and verification queue.
Damage workflow
Photo-based vehicle condition checks at pickup and return. Automated comparison and damage flagging.
Vehicle tracking
Know where every vehicle is, whether it has been returned on time, and when it needs servicing.
Out-of-hours rentals
Enable 24/7 self-serve pickups and returns. Your fleet earns revenue even when you are not there.
White-label ready
Your logo, your colours, your domain. Customers see your brand, not ours.
Customer management
Driver profiles with verification history, rental records, risk tiers, and spend tracking.
How it works
Live in minutes, not months
A simple, end-to-end workflow that replaces phone calls, paperwork, and key handovers.
Customer books online
Your customer visits your branded booking page, picks a vehicle and date, and completes a booking in under two minutes.
Hourly or daily. Any time of day.
Licence is verified
The customer uploads their driving licence. vanoot runs an automated check against DVLA records, flags endorsements, and scores risk.
Most approvals happen in seconds.
Payment is taken
The booking charge and deposit hold are processed automatically by card. No cash, no card machines, no chasing.
Deposits are released automatically on clean returns.
Customer arrives and unlocks
At the pickup time, the customer walks to the vehicle and unlocks it from their phone. No keys. No waiting for staff.
Works via a small telematics device fitted to each vehicle.
Vehicle is returned
The customer completes a return checklist with photos, locks the vehicle from their phone, and walks away.
You review the return from your dashboard.
Operator reviews
You check the return status, review photos, and approve or flag the return. Deposits are released or retained as needed.
All from your dashboard. No paperwork.
Built for small fleets
Built for operators like you, not enterprise mobility teams
Enterprise platforms are designed for fleets of hundreds or thousands. They cost a fortune, take months to implement, and need a dedicated IT team. vanoot is different.
v vanoot | Enterprise platforms | |
|---|---|---|
| Fleet size | 3 to 30 vehicles | 100+ vehicles |
| Setup time | Under a week | 3 to 6 months |
| Implementation cost | £0 | £10,000+ |
| Monthly cost | From £99/mo | From £2,000/mo |
| Technical staff needed | ||
| Contract length | Monthly, cancel anytime | 12 to 36 months |
| Keyless access | ||
| Licence verification | ||
| Online booking | ||
| White-label branding | Extra cost | |
| Designed for van hire |
ROI calculator
See what 24/7 availability could mean for your fleet
Adjust the numbers below to match your fleet. The calculator estimates additional monthly revenue from increased utilisation.
Current monthly revenue
£7,260
Projected monthly revenue
£9,900
vanoot monthly cost
£199
Estimated net gain
+£2,441/mo
Based on a projected 75% utilisation with 24/7 self-serve availability. Actual results will vary.
Pilot programme
How Wirral Van Hire went 24/7
Wirral Van Hire
12 vehicles, Birkenhead, Merseyside
Wirral Van Hire is a family-run van rental business operating 12 vehicles from a depot in Birkenhead. For years, every booking came through phone calls, every pickup required someone with a set of keys, and evenings and weekends were dead time.
After joining the vanoot pilot programme, Wirral Van Hire enabled online booking, automated licence verification, and keyless pickup across their fleet. Within the first month, 38% of bookings happened outside their previous business hours.
The operator dashboard gave owner Mike Richardson a clear view of fleet utilisation, pending verifications, and revenue for the first time. The licence verification queue alone saved several hours per week of admin.
38%
bookings outside business hours
4.2 hrs
admin saved per week
+23%
fleet utilisation increase
We used to turn away anyone who rang after 5pm. Now we get bookings at midnight, the customer sorts themselves out, and I just check the dashboard in the morning. It has completely changed how we operate.
Mike Richardson
Owner, Wirral Van Hire
Pricing
Simple, transparent pricing
Pay per vehicle, per month. No setup fees, no long contracts, no hidden costs. Start with a free pilot and scale when you are ready.
Launch
For operators getting started with automated rentals.
Minimum £99/mo (up to 5 vehicles)
- Online booking page
- Licence verification
- Keyless pickup and return
- Automated payments and deposits
- Damage check workflow
- Email notifications
- Basic reporting
Growth
For growing fleets that need analytics and branding.
Minimum £199/mo (up to 15 vehicles)
- Everything in Launch
- Custom branding and domain
- Advanced analytics dashboard
- Risk scoring and approval rules
- Priority email support
- API access
- Multi-user operator accounts
Multi-site
For operators with multiple locations or larger fleets.
Minimum £399/mo (up to 30 vehicles)
- Everything in Growth
- Multiple depot locations
- Account manager
- Phone support
- Custom integrations
- Bulk vehicle onboarding
- SLA guarantee
All plans include a 30-day free pilot. No credit card required to start.
Ready to automate your fleet?
Join the vanoot pilot programme. We are working with a small number of operators to refine the platform before wider launch. No commitment, no setup fee, 30 days free.